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Frequently Asked Questions

Tax Receipting FAQ For US Organizations

What information needs to be on a charitable donation receipt?

For a donation of $75 or more, states by the IRS, the written acknowledgement must include:

  • the name of the organization
  • the amount of cash contribution
  • a description (but not value) of non-monetary contributions
  • Statement that no goods or services were provided by the organization, if that is the case
  • a description and good faith estimate of the value of goods or services, if any, that organization provided in return for the contribution
  • a statement that goods or services, if any, that the organization provided in return for the contribution consisted entirely of intangible religious benefits, if that was the case

What is the deadline for issuing tax receipts?

This must be issued before January 31st of the calendar year that follows the year of the donation.

Do I have to retain a copy of the receipt? How long?

There is no requirement for charitable organizations to retain written acknowledgements after they have been issued.

What if the Donor asks for a duplicate receipt?

The IRS states that it is the donor’s responsibility to hold onto that documentation. Therefore, you are not required to issue a duplicate receipt.

What if I have to issue a refund?

Once money is donated it is publicly owned, a nonprofit organization is not required to issue refunds.